What is Green Hut RMS?

Green Hut RMS is rental management software for Kenyan landlords. It invoices every occupied unit each month, collects the rent by M-Pesa or card, issues the receipt, registers the invoice with KRA eTIMS for landlords who are registered, works out the Monthly Rental Income return from the payments actually received, and publishes vacant units to a public listings site that removes them the moment they fill.

Does it handle KRA eTIMS?

Yes. A landlord signs in with their eTIMS credentials once, and from then on every invoice a tenant pays in full is registered with KRA and returned as a tax invoice carrying the control unit number, SCU ID and QR code. Landlords who are not registered get ordinary system receipts instead, and nothing on them pretends to be a tax document. Corrections go through credit notes, as KRA requires.

What about Monthly Rental Income tax?

Monthly Rental Income is 10% of the rent actually received, due by the 20th of the following month. Green Hut RMS works it out from the payments themselves rather than from what was invoiced, month by month, and keeps a record of what was filed and its reference.

How is this different from posting on OLX or Jiji?

Classifieds ads go stale the moment a unit is taken, because nothing tells the site the unit is gone. Green Hut RMS listings come from the same system the landlord uses to mark a unit occupied, so a unit disappears from the public site the instant it is filled — no manual re-posting, no dead listings.

Is it free for house-hunters?

Yes. Browsing listings and contacting landlords is free, with no agent fees. Landlords pay a small platform fee only on rent actually collected through the system.

How it works

One system for the whole
month, not four

A spreadsheet for the rent roll. An M-Pesa statement to reconcile by hand. The KRA portal for invoices and the rental income return. A classifieds ad when a unit falls empty. Four places that never speak to each other, and a landlord in the middle keeping them in step. Green Hut RMS is all four, built as one.

What a landlord does every month, and what we do about it

Four jobs that come round whether or not there is time for them.

Billing & chasing

Working out who owes what, then asking for it

Rent due on the first, a part-month for whoever moved in mid-month, a late fee you keep meaning to apply, and a round of WhatsApp messages to everyone who has not paid.

Here: every occupied unit is invoiced on your billing day, prorated and discounted by your own rules, with the late fee applied after your grace period. Reminders go out by SMS and email before the due date and after it.

Collecting & reconciling

Matching M-Pesa messages to units, by hand

Payments arrive from numbers you half recognise, in amounts that are not quite the rent, and someone has to decide which unit each one belongs to and what is still outstanding.

Here: an STK push goes to the tenant's phone and the payment lands against the right invoice by itself. Cards work through PayStack, cash and transfers are recorded by hand, and a part-payment leaves the balance visible rather than the invoice simply unpaid.

KRA

eTIMS invoices, and the return due by the 20th

Tenants who want a tax invoice, a separate portal to produce it in, and a Monthly Rental Income return that has to be worked out from what actually came in — not from what you billed.

Here: sign in to eTIMS once and every invoice paid in full comes back a tax invoice, with its control unit number, SCU ID and QR code. Corrections go through credit notes, as KRA requires. Your MRI return is worked out from the payments received, month by month, with a record of what you filed.

Vacancies

An empty unit nobody has got round to advertising

Every day it sits empty is rent not collected, and advertising it means retyping the photos, price and description onto a site that knows nothing about your rent roll.

Here: one switch on a vacant unit puts it on our public listings site, built from the details already on file. Enquiries land in your dashboard, and the listing removes itself the moment the unit is occupied.

Why our listings are never out of date

A listing here is not an advert someone wrote and forgot. It is the unit itself, shown while it is vacant, by the same system that knows when it stops being vacant.

The landlord flicks one switch

On the unit they already manage, from the unit card or their Public Listings page. No advert to write.

It appears on greenhutrms.com/houses

With the rent, type, photo and location already on file. Searchable, indexed, free to browse.

Enquiries land in the dashboard

The landlord is notified, and can move an enquirer straight into a tenant record and a lease.

It comes down the moment it is filled

Moving a tenant in for rent purposes is the same action that takes the unit off the public site.

And the people living there

Most of a landlord's phone calls are questions a tenant could answer themselves.

Their own login

Balance, invoices, receipts and lease, always current, without asking anyone.

Pay from the page

M-Pesa or card, receipted on the spot and already matched to the right invoice.

Report a problem

Maintenance requests with photos, assigned to a contractor and closed with the cost recorded.

Pick your side

Manage a property, or find one to live in — both start here. Landlords pay 5% of rent actually collected, and nothing in a vacant month.

I'm a landlord — start 15 days free I'm house-hunting — browse listings

One system for the whole month, not four